1.

 

                                                                                                                        Regular Meeting     

                                                                                                                        November 27, 2012

 

            The regular meeting of the Wallkill Valley Regional High School Board of Education was held on Tuesday, November 27, 2012 at the high school, Grumm Road, Hardyston Township, NJ.

 

            PRESENT:    Mr. Castiglione, Mr. Carlson, Mr. McHugh, Mr. Wright, Mr. Neal,

                                      Mr. Sanfilippo, Mr. Hilbert

                                    Mr. Bolcar, Superintendent

                                    Mr. Scarrillo and Mr. Griggs, Board Attorneys

                                    Mr. Edward Card, Board Member Elect

                                    Staff Members Mrs. Lucas, Mr. Harris, Mr. Rogers, Mrs. Swayze

                                    Several students

                                    Mrs. Perriera, parent

                                    Mrs. Repasy, parent

 

            The meeting was called to order at 7:00 p.m. by Mr. Castiglione who made the following statement:

 

            Pursuant to the Open Public Meeting act, Chapter 231, P.L. 1985, adequate notice as defined by Section 3D of Chapter 231, P.L. 1985, has been made by regular mail, such notice on the 29th day of April 2012 from the Board of Education offices maintained at Wallkill Valley Regional High School, Grumm Road, Hardyston Township, NJ to the following

 

                        The New Jersey Herald

                        The New Jersey Sunday Herald

                        Clerks of the four municipalities of Franklin, Hamburg, Hardyston and Ogdensburg.  Notice was also posted on the bulletin board maintained by the Board of Education at the high school.

 

Old Business

 

            A motion was made by Mr. Carlson, seconded by Mr. Sanfilippo, to approve the minutes of the regular meeting of October 16, 2012 and executive session minutes thereto.  All in favor except Mr. Neal who abstained because he was absent from that meeting.

 

            A motion was made by Mr. Carlson, seconded by Mr. McHugh, to accept the Secretary’s and Treasurer’s Reports showing a cash balance of $1,720,442.93 as of October 31, 2012 and that the Board Secretary’s Financial Status Certification for the month ending October 31, 2012, a copy of which is attached to these minutes, be accepted.  All responded yes in a roll call vote.

2.

 

Regular Meeting

November 27, 2012

 

            A motion was made by Mr. Carlson, seconded by Mr. Neal, to certify that all major account expenditures for the month of October 2012 have been made within the constraints of the adopted budget and that sufficient funds are available to meet our financial obligations for the remainder of the fiscal year in accordance with N.J.A.C. 6A:32-1.2(c)4.  All responded yes in a roll call vote.

 

New Business

 

The following correspondence was reviewed by the board:

 

1.         Thank you card from the family of Richard Matarante for flowers sent on his recent death.

 

            2.         Thank you card from Lynn Hayn for food basket sent on her recent illness.

 

3.         Letter from Dicara/Rubino Architects regarding structural snow load of the roof.

 

4.         Thank you note from Michael Casserly expressing thanks for the fruit basket sent on the recent passing of his mother-in-law.

 

5.         Letter from Wallkill Valley Supervisors’ Association indicating their readiness to negotiate a new contract.

 

Mr. McHugh commented that the letter from DiCara/Rubino regarding the structure of the roof was a little late in arriving since that study needed to be done before the solar panels project was started.

 

A motion was made by Mr. Carlson, seconded by Mr. McHugh, to approve budget transfers for the month of November per the attached list in the total amount of

$81,800.00.  All responded yes in a roll call vote.

           

            A motion was made by Mr. Carlson, seconded by Mr. Neal, to approve payment of the bills as audited and submitted by the Finance Committee.  All responded yes in a roll call vote.

 

            A motion was made by Mr. Carlson seconded by Mr. Neal, to approve the addition of the following account to the Chart of Accounts:

 

 

 

                                                                                                                                                3.

 

                                                                                                                        Regular Meeting

                                                                                                                        November 27, 2012

 

            11-190-100-106-000-001                School Choice Coordinator Salary

 

All responded yes in a roll call vote.

 

            A motion was made by Mr. Carlson, seconded by Mr. Neal, to add the following to the substitute list:

 

                        Caitlin Lang                          Rachel Lawrick                    Alyssa Mayer

 

All responded yes in a roll call vote.

 

            A motion was made by Mr. Carlson, seconded by Mr.Neal, to approve the following requests for facilities use:

 

            1.         WVRHS Senior Class – 11/20/12

            2.         Dance Expression – 12/2/12

            3.         Franklin Band – 12/7/12

            4.         Hamburg PTA – 12/8/12

            5.         Skylands Cycling – 11/25/12

            6.         Hardyston Police Dept. – 12/13/12

            7.         Wallkill Valley Boys’ Basketball - winter

 

All responded yes in a roll call vote

 

            A motion was made by Mr. Carlson, seconded by Mr.Neal, to approve the list of field trips as presented by the Superintendent and attached hereto.  All responded yes in a roll call vote.

 

            A motion was made by Mr. Carlson, seconded by Mr. Neal, to declare the following equipment as surplus and to authorize school personnel to dispose of it appropriately.

 

                        HP Deskjet 5550 Printer, Model C6487C, Serial #MY2791M1B1

 

All responded yes in a roll call vote.

 

            A motion was made by Mr. Carlson, seconded by Mr. Neal, to approve the following staff travel, conferences and clinics:

 

 

 

4.

 

Regular Meeting

November 27, 2012

 

            Sharon Scully                      “What’s New in Young Adult                Fee $229

                                                            Literature 2013” – Ramada Plaza        Mileage $26

                                                            Newark, NJ – 2/6/13                               Meals $10

 

All responded yes in a roll call vote.

 

            A motion was made by Mr. Carlson, seconded by Mr. Neal, to approve an amendment to the 2012-13 school calendar to show that school was in session on November 8 and 9, 2012, due to the NJEA Convention being canceled due to weather conditions and showing that June 17, 2013 is changed to June 20, 2013 as the last day of school.  All in favor.  Mr. Carlson noted that the Commissioner of Education will not give a blanket approval to forego the 180 days rule.

 

            A motion was made by Mr. Carlson, seconded by Mr. Neal, to acknowledge receipt of a School Bus Emergency Evacuation Drill Report for a drill conducted on October 17, 2012.  All responded yes in a roll call vote.

 

            A motion was made by Mr. Carlson, seconded by Mr. Neal, to approve the first reading of new and revised polices per the list attached hereto.  All responded yes in a roll call vote.

 

            Mr. Bolcar presented his Superintendent’s Report as follows:

 

            1.         His report sent in the board packet stands as written.

 

            2.         Due to the fact that he let everyone leave at 2:30 today because of the weather, all after school practices and activities were canceled.  Because there must be six practices before any scrimmages, the building will be open on Sunday for practices.  This is a league requirement.

 

            3.         The Franklin bridge is finally closed.   The busses seemed to have no problem because of the closure.  All busses arrived on time.

 

            Mr. Castiglione asked how the School Choice open house went.  Mr. Bolcar stated that it went very well but only two families showed up.  He has been getting applications and we are up to eight or nine applications.

 

            A motion was made by Mr. Carlson, seconded by Mr. Sanfilippo, to move into executive session for the purpose of discussing  grievance, personnel and negotiations matters.  All in favor.

 

                                                                                                                                                5.

 

                                                                                                                        Regular Meeting

                                                                                                                        November 27, 2012

 

            Mr. Neal left the meeting immediately following the executive session to go to work. 

 

            After returning to regular session the following action was taken.

 

            The meeting was opened to the public for questions and comments.  Mrs. Perriera of Franklin asked if the public see the new policies.  It was explained to her that the policies are not new but are updates to bring our policy manual in line for QSAC.

 

            Mrs. Repasy stated that the school calendar is not on the website.  She also asked how people were chosen to be on the QSAC advisory team.  Mr. Bolcar explained the process.

 

            Mrs. Swayze, WVEA President, wanted to say that they are very proud of our Boys’ Cross Country Team.  She gave statistics on the boys’ team.

 

            A motion was made by Mr. Carlson, seconded by Mr. McHugh, to approve the addition of the following WVEA members to the QSAC Advisory Committee, previously approved by the Board of Education at the October 16, 2012 meeting.

 

                        James O’Rourke, Guidance Counselor

                        Adam Vasquez, Teacher

 

All responded yes in a roll call vote.

 

            A motion was made by Mr. Carlson, seconded by Mr. Hilbert, to accept the letter of resignation from Lynn Hayn as Freshman Class Advisor for the 2012-13 school year, effective immediately due to illness.  All responded yes in a roll call vote with deep regret.

 

            A motion was made by Mr. Carlson, seconded by Mr. Hilbert, appoint Luke Cardinale as Freshman Class Advisor for the 2012-13 school year on Step 1 ($1,000) of the co-curricular salary guide as recommended by the Superintendent.  All responded yes in a roll call vote.

 

            A motion was made by Mr. Carlson, seconded by Mr. McHugh to appoint Kenneth Martinez as an Assistant Basketball Coach for the 2012-13 school year on Step 1 ($2,910) of the athletic salary guide as recommended by the Superintendent.  All responded yes in a roll call vote.

 

 

6.

 

Regular Meeting

November 27, 2012

 

            A motion was made by Mr. Carlson, seconded by Mr. McHugh, to approve the appointment of Alyssa Mayer as Volunteer Assistant Girls’ Basketball Coach at no cost

to the board for the 2012-13 school year as recommended by the Superintendent.  All responded yes in a roll call vote.

 

            A discussion regarding the date of reorganization took place.  After some discussion, it was decided that the reorganization meeting will be held on Wednesday, January 2, 2013 at 7:00 p.m. in order to be in compliance with N.J.S.A. 18A:10-3.  Mr. Card, newly elected board member, will be sworn in at that meeting.

 

            A motion was made by Mr. McHugh, seconded by Mr. Carlson, to commend the Boys’ Cross Country Team and Coach Sabrina Lucas on their successful season.  All in favor.

 

            Mr. Carlson stated that he went to the recent Delegates Assembly.  He gave details on how the voting was affected by moving the school elections to November.

 

            Mr. Bolcar thanked Mrs. Swayze for applying for and receiving a $900 grant for our Italian program.

 

A motion was made by Mr. Carlson, seconded by Mr. Sanfilippo, to adjourn.    All in favor.  The meeting was adjourned at 8:40 p.m.

 

                                                                                    Respectfully submitted,

 

 

 

                                                                                    Elizabeth N. Flatt

                                                                                    Business Admin/Bd. Sec’y.